How to Improve My Organizational Skills?
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Although many successful people feel that they work best under pressure, no doubt honing your organizational skills makes your business life a lot easier. You need to be able to manage your time and resources to juggle all the tasks in your diary successfully.
Organizational skills are the practices and techniques you use to increase efficiency and productivity in your daily tasks. You might have heard the phrase, “Discipline creates freedom,” and that’s precisely what organizational skills promote. By staying organized at work and home, you’re better able to manage your schedule. As a result, this opens up more time for rest, play, and doing what you genuinely want. As an educational researcher, website owner, and content creator, I always look for proven methods to improve my organizational skills. I know that when I prioritize staying organized, I feel calmer and better equipped to tackle the day ahead, no matter what I have on my to-do list.
This article highlights all you need to improve your organizational skills and become a more organized person.
What are Organizational Skills?
Organizational skills mean you can use your time and resources efficiently and effectively. You’re able to manage your time, energy, and physical workspace so you can accomplish tasks.
Organizational skills are about building structure, boosting productivity, and prioritizing the right tasks at the right time.
The antithesis of organizational skills is procrastination, clutter, inefficiency, and miscommunication.
Organizational skills mean you can keep yourself calm while developing a plan. Many people with good organizational skills break up projects into smaller goals, making them easier to accomplish.
Importance of Organizational Skills
Organizational skills are important because they’ll help you finish tasks on time. These skills are important in the workplace because managers will see that you can handle your tasks and have autonomy over your projects. This will help you get promotions and references if you apply for new jobs in the future.
If you don’t have a plan for how you’re going to accomplish something, it will be much harder for you to finish. You’ll need to anticipate how long a task will take, what resources you’ll need to complete it, and have the discipline to block out the necessary time to finish it.
How to Improve Your Organisational Skills
#1 – Declutter Your Space
Creating organized work and living spaces is essential to becoming more organized and productive. A study by Princeton University Neuroscience Institute researchers found that when individuals perceive clutter around them, their ability to focus decreases. In contrast, individuals were more focused and productive after clearing this clutter.
So how do you start decluttering? I find it helpful to use Organizing Consultant Marie Kondo’s words as a starting point: “The space in which we live should be for the person we are becoming now, not for the person we were in the past.” Carry these words with you as you clear your work and living spaces. When unsure whether to throw out an item, ask: does this item represent the person I was or the person I’m becoming?
Use file folders, desk organizers, and storage bins to store objects and files. (But make sure not to buy more than you need, or the containers will become cluttered.) And remember that labels are your organizational best friend!
#2 – Identify And Set Realistic Goals
Identifying your goals is one of the first steps to becoming more organized. By setting realistic goals, you can prioritize tasks to meet your objectives.
To start, break down your goals by time: yearly, monthly, and even weekly. You can also separate them into categories, such as Career, Financial, Family, Personal, and Health & Fitness. You might even use an app such as Visuapp to create a vision board to help you visualize your goals.
Remember that not all goals have to be productive. For instance, you might set more family time in the evenings. This goal will motivate you to manage your time better during the day.
#3 – Schedule Tasks And Keep Your Deadlines
Once you know your goals, schedule tasks to ensure you meet deadlines and stay on target. When scheduling tasks, start with the most time-sensitive ones first. You might even implement a “no-phone” rule when completing these tasks to reduce distractions.
Schedule weekly errands such as grocery shopping to know how much time you can realistically dedicate to tasks. And don’t forget to include goals that may not have a deadline but are essential to your long-term objectives. For instance, if you have a goal to meet with a health coach or learn a new language, block out time for these activities. By scheduling them into your calendar, they become less likely to get buried beneath the demands of daily life.
And finally, don’t forget to schedule time for self-care. Guard your self-care time with as much intensity as you do with work tasks.
#4 – Work On Time Management Skills
Time management is organizing and dividing your time between specific tasks to increase efficiency. When you manage your time effectively, you don’t just become more productive; you create more free time in your day to spend with loved ones and do the things that bring you joy.
A necessary component in time management is the ability to prioritize based on urgency and significance. To rank tasks in order of importance, you can assign them labels such as High, Medium, and Low or use a color-coding system.
#5 – Create Checklists For Daily Tasks
Keeping a checklist can be beneficial when your to-do list becomes overwhelming. By writing down these items, you gain control over them. It also becomes easier to prioritize tasks.
While it’s always good practice to do your highest priority items first, you might find it helpful to complete a simple task at the beginning of the day. Completing this simple task will give you a feeling of accomplishment and help you to stay motivated to complete the next item on the list.
If you’re looking for a mobile checklist, Google Keep is an easy-to-use app that allows you to make lists, check items, and even share your lists with other Google accounts. If you like to write down your tasks the old-fashioned way, you can use a notebook or purchase a simple checklist from Amazon.
#6 – Take A Small-Step Approach To Big Projects
Do you ever get so overwhelmed by looming projects that you avoid starting them? If this sounds familiar, it might help to divide your project into several smaller tasks. Create a plan to complete one small task a day until the project is complete. You might even purchase a notebook or planner specifically for this purpose. Every morning, write down the sentence, “One small step I will take today is . . .” Finish this sentence by writing down a task that you know you can complete.
This may seem like a slow approach to project management, but consider that in a week, you’ll be seven steps ahead of where you were today. Those steps add up quickly!
#7 – Use Planners And Calendars
Use a daily planner to track your tasks and weekly schedule to increase productivity, reduce stress, and better manage your time. A daily planner allows you to be more intentional with your time. In your planner, you can incorporate daily, weekly, and monthly schedules; checklists; random notes and ideas; big-picture goals; and more.
Suppose you’re looking for a physical planner. In that case, Anecdote offers a multifaceted planner that allows you to write down your daily priorities and to-do list, map out your weekly plan, and even set yearly goals.
If you prefer a digital calendar, Google Calendar lets you easily view your schedule, set reminders, and share your calendar with others. Are you looking for something a little different? You may like the clean, flexible interface of ZenDay, which allows for color-coding tasks and offers a beautiful, flowing timeline.
#8 – Use Management And Organizational Software
While becoming more organized may seem like a big task, you don’t have to do it alone. Plenty of helpful apps will lift some of your burdens by making project management more effortless. Don’t be afraid to try a few out to find the one that best fits your needs. (And be sure to take advantage of the free trial period most paid apps offer!)
Here are a few tools that can help you with organization and project management:
Trello is a digital bulletin board that allows you to manage projects, collaborate, and increase your productivity.
Decluttering your digital files is just as important as your physical ones. Dropbox allows you to store and share pictures, documents, videos, and more.
Todoist allows you to see everything you have on the day’s schedule and organize, prioritize, and delegate tasks.
#9 – Collaborate With Others
Collaboration can be an overlooked organizational skill in both the office and the home. Not only will it allow you to complete tasks more efficiently, but by getting an outside perspective, you might gain new tools and strategies to become more productive.
Collaboration isn’t only reserved for the office. When you collaborate in the home, you not only save time, but you get to spend extra time with loved ones—painting a bedroom? Ask a partner, child, or friend to help! Not only will they give you a much-needed second opinion, but you’ll gain some valuable quality time. And let’s be honest: it’ll be much more fun, too.
#10 – Delegate And Outsource Work
One of the fastest ways to lose your sense of organization is by burying yourself under too much work. That’s why knowing how to delegate work is key to staying personally and professionally organized.
Delegation is the transfer of a task from yourself to another person. To begin delegating work, first look at your task list and decide which of the items can be delegated. Identify the best person for the job, and communicate all instructions and your desired outcome.
In some cases, work may need to be outsourced. To outsource means to contract work to an individual or group outside the organization. But remember, this doesn’t only apply to the office. You can outsource weekly tasks like yard work or house cleaning. You create more time to do what you genuinely want by delegating and outsourcing work.
Improving your organizational skills will significantly increase productivity, decrease stress, and promote a sense of calm in your daily world. It will also help you to manage your time better, allowing you to spend more time with loved ones and do the things that truly light up your heart.
And don’t forget to make space for self-care, the combination of practices you use in your daily life to support your physical, mental, and emotional well-being.